Introduction Welcome to the Everwood Care Charity website, operated by Everwood Care Ltd (“Everwood Care”, “we”, or “us”). We are committed to protecting your privacy and complying with the EU General Data Protection Regulation (GDPR) and the Data Protection Act 1998. This means keeping your personal data up to date, storing and destroying it securely, not collecting or retaining excessive amounts of data, and protecting it from loss, misuse, unauthorized access, and disclosure.

This privacy notice outlines our commitment to your privacy and the security of your personal information. Any information you provide to us will be used strictly in accordance with the terms laid out in this notice.

Collecting, Sharing, and Using Your Information We collect personal information from visitors to the Everwood Care Charity  website through online forms, phone calls, emails, and job applications. This personal information will be used for the following purposes:

• Responding to your inquiries and requests
• Processing your job application
• Sending you our newsletter, if requested
• Informing you of additional products or services that may interest you

We will only request and collect necessary information for these purposes. If you are an employee or customer of Everwood Care Charity, further details on how we process your personal information can be found in our Approved Uses of Personal Data document, available upon request.

We strive to ensure that the information we hold is accurate and up to date. If you find any errors or inaccuracies, please let us know, and we will correct them as far as possible upon request.

Personal information is treated as confidential, and we regularly review our security systems to prevent unauthorized access. We are committed to maintaining appropriate security levels to protect your personal information, and we will enhance our security measures as our organization evolves.

When you visit the Everwood Care website and provide personal information, it will be shared solely with the Everwood Care Charity unless otherwise stated and informed.

National Data Opt-Out Currently, we do not share any data for planning or research purposes to which the national data opt-out would apply. This is reviewed annually and for any new processing activities.

Access to Your Information You can write to us at any time to determine whether we hold any information about you and to obtain details of the information we hold. Please write to:

Data Protection Officer Everwood Care Charity

Please provide your name, postal address, and email address, along with details of your request. We will take reasonable steps to confirm your identity before providing any personal information we may hold about you. Therefore, please provide two forms of identification, such as a copy of your valid passport or driving license, and a copy of a recent utility bill to confirm your address.

Further details are provided in our Rights of Access to Information Policy and Data Protection Policy, both available upon request.

Further Processing If we wish to use your personal data collected through the Everwood Care website for a new purpose not covered by this privacy notice, we will provide you with a new notice explaining this before using your data for the new purpose. Where necessary, we will seek your prior consent for the new processing.

How Long Do We Keep Your Personal Data? We only keep your personal data for as long as necessary to achieve the purpose for which it was collected. For specific retention periods of different types of personal information, please refer to our Rights of Access to Information Policy, available upon request.

What Happens When You Link to Another Site? The Everwood Care website may contain links to other websites outside our control and not covered by this Privacy Notice. If you access other sites using the links provided, the operators of these sites may collect information from you in accordance with their Privacy Policies, which may differ from ours. We do not accept any responsibility or liability for these policies, and it is your responsibility to check these policies before submitting any personal information to these websites.

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Last Updated May 2024